Interview guide for recruiters

As a recruiter, you naturally want to attract the best professionals for your company. As soon as your job posting and your image have convinced them, the next step is the interview with potential new employees. Because here it is not only about convincing the applicants, but also the other way around. This guidebook offers you assistance for your next interviews.

Interview or conversation?

Do you know the difference between a conversation and an interview? As a recruiter, this is essential to know, since different goals are pursued depending on the form of getting to know each other and the preparations differ accordingly.
A conversation represents a casual exchange between the interlocutors. Here one would like to collect information, without being subject thereby to a fixed operational sequence structure or a goal. A conversation is based on the needs of everyone.
An interview, on the other hand, has a fixed structure as well as a precise goal to be achieved at the end. As a company, an interview is a good choice for the main interview. This is because you should collect the same information for all interviews in order to subsequently select the most suitable applicant (m/f).

The preparation

As a recruiter, you should also prepare for interviews. As a first step, ask yourself the following questions:

  1. Are we having a conversation or an interview?
  2. What medium do we use for this? (Telephone, video conference, face-to-face meeting)
  3. Who will be there and who will play which part?
  4. What is the rough schedule?
  5. Do all the people involved have the information they need?

Afterwards, you can go through all the documents again and possibly do a background check on social media.

Ask the right questions

In an interview, you want to learn as much as you can about a candidate and therefore you should aks the right questions. Hereby, you can either asks classical questions or do some so-called questions, to understand how candidates might react in challenging environments.
Here are some examples for questions you  might want to ask:

  • What tasks from your last job would you like to do without in the future?
  • How do you imagine the perfect workplace?
  • How did you prepare?
  •  What interests you most about this job / our company?
  • What does success look like to you?

When selecting your questions, make sure that they are permissible. As soon as they revolve around private topics such as the state of health, opinions and views or even family planning, questions are considered impermissible in a job interview.

The interview process

The structure of an interview is a key point. Because this brings order to your interview and ensures that nothing important is forgotten. The sequence could look like this:


  • Welcoming the applicant
  • Offer drink
  • Presentation of all participants
  • Reasons for the invitation to the interview
  • Announce time frame and procedure

Main part

  • Gather information through questions
  • Present the company, benefits and the position to be filled
  • Communicate expectations
  • Respond to questions from the applicant


  • Discuss further procedure
  • For the interview thank
  • Adoption

The follow-up

In the follow-up phase, it is important to analyze the interview in detail. Is the candidate a good fit for the job, the team and the company? Of course, you should determine exactly what your application process will look like before the actual search. If you have decided to conduct several rounds of interviews, now is the time to decide on the best applicants, invite them for the next round and prepare the upcoming interviews.
In the second interview, you can go into even more detail about the individual interested parties and also go into more technical depth. You may also ask the applicants to present themselves or to solve some tasks.

Closing words

Do you need help finding the ideal employees? Then you have come to the right place! Thanks to our experience as headhunter specialists as well as our talent database, we create the ideal basis for your search for new professionals. We look forward to hearing from you! 


Onyx Circle

At Onyx Circle, we bring qualified candidates together with companies that can shape the future together in a meaningful way. In doing so, we always focus on people as a whole. As a specialized personnel consultancy, we have developed into a competent contact for the areas of Construction & Real Estate, Engineering & Manufacturing, Finance & Controlling, HR & Administration as well as SAP & IT for vacancies in permanent positions. With our dedicated team, we guarantee first-class service, progressive recruiting approaches and absolute discretion.

Beware of fraudulent WhatsApp messages!

There are an increasing number of fraudulent WhatsApp messages in circulation in which company names are misused for dubious job offers. So far, there are no indications that the Onyx Circle name has been used for this purpose. Nevertheless, we would like to provide you with comprehensive information and urge you to exercise caution.

An important note: We only communicate via Swiss cell phone numbers. If you receive messages from foreign numbers claiming to be from Onyx Circle, it is highly likely to be an attempt to defraud you.

Procedure on receipt of a suspicious message:

Finally, we would like to emphasize that data protection is very important to us and that we take it very seriously. The protection of your data and privacy is of the utmost importance to us.

Thank you for your trust in us!